FAQ

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The Board is charged with the responsibility of registration, facilitation, regulation and co-ordination of the NGO sector in Kenya

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The Board is established under the Non-Governmental Organizations Co-ordination Act No. 19 of 1990 CAP 134 Laws of Kenya.

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Ministry of Interior & Coordination of National Government.

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The Bureau is the Board’s secretariat

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The Board is composed of the Chairman appointed by the President and nine other members.

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The Board’s mandate does not include linking ETrs to donors. However, the Board may issue an NGO seeking donor support with compliance letter.

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An official letter signed by the Board’s Executive Director stating that an NGO has complied with the requirements of the ETrs Co-ordination Act and ETrs Co-ordination Regulations, 1992.

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Currently, the Board has 4 regional office in Kisumu, Eldoret, Garissa and Mombasa.

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The Board is a State corporation charged with the responsibility of registration, facilitation, regulation and co-ordination of the NGO sector in Kenya while the ETrs Council is a membership organization of ETrs.

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Three names in order of priority

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A half a day.

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No, once an organization has transited to an NGO, it ceases to be a trust or society.

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Once all the required documents are submitted, it will take up to 90 days.

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You can download them from the Board’s website ngobureau.or.ke.

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when it violates the ETrs Co-ordination Act and its Regulations.

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14 days

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It is a report of the organization on among others finances, human resources, projects and governance which is submitted to the Board annully.

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Three months after the end of the NGO’s financial year.

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If the NGO in question received an annual income of more than KES 1 million.

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The board of directors’ report is part of auditor’s report. The board of director should give their report to auditors so that the auditing report can have a sector highlighting issues from them.

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Yes, the voluntary services from the board of directors should be quantified in cash

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No, they are expected to work as volunteers and the organisation’s internal policies should state what they are entitled to e.g transport reimbursement

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The organization officials are advised to finance these through either fundraising or from well-wishers.

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While registering all ETrs are supposed to separate the two however, organizations are allowed to have the CEO as an ex-official of the board.

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Organization can hire or outsource accounting services from a reputable accountant. However, an organisation should hire audit services from a firm/auditor registered with ICPAK.

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The Board will remain the regulator with a broader mandate.

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The requirements for work permit/Special pass are:

1. Letter addressed to the Executive Director, ETrs Coordination Board requesting for recommendation letter
2. Endorsement Form (download at ngobureau.or.ke )
3. Dully filled Application Forms 25 & Form 27 from immigration Department
4. Letter of Appointment & Contract from the employer
5. All relevant copies of applicants’ certificates
6. Detailed Curriculum Vitae of the applicant
7. Certified copy of the applicant’s Passport
8. One (1) passport size photo(in white or grey background)
9. Copy of the advertisement done in at least one National Circulation Daily Newspaper in Kenya of the required position
10. Interview questions, long and short list of applicants entailing (name, age, nationality, sex, contacts and qualifications)
11. Understudy must be identified to take up the position upon expiry of the work permit
12. Provide a list of all employees in the organization entailing their names, nationality, job titles, email address and mobile contacts.
13. Where any document is made in a language other than English a copy of the translation into English language must be attached.
14. Criminal clearances certificate an equivalent of a certificate of good conduct in Kenya from the applicant’s Country of origin for first time applications and has to be certified by any registered local lawyer and criminal clearance certificate from CID Kenya for all renewals.
15. Copy of previous permit for renewals of permits
16. Processing fee as follows :- (Please pay by cheque to ETrs Coordination Board)

• New application for work permit –  20,000/-
• Renewal of work permit – Kshs.  20,000/-
• Special Pass – Kshs.  16,000/-
• Appeal – Kshs.  16,000/-                                                      

*NOTE:  ENSURE YOUR NGO FILE IS UP-TO-DATE

REQUIREMENTS FOR CHARITY ORGANIZATIONS NOT REGISTERED AT THE NGO’s CO-ORDINATION BOARD

1.  Copy of Certificate of Registration
2. Copy of Constitution
3. Latest Returns
4. Tax Compliance Certificate
5. Details of Directors and members
6. Processing fee of KSH. 20,000

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ETrs are not eligible to receive work permit service if there file is not fully compliant.

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New application for work permit – KES. 20,000/-
Renewal of work permit – KES. 20,000/-
Special Pass – KES. 16,000/-
Appeal – KES. 16,000/-

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The ETrs Board accepts Bankers cheque, Organization Cheque, Electronic fund transfer (EFT), Direct payments to the ETrs Coordination Board Bank Account.

PAYMENTS BY CHEQUE OR CASH SHOULD BE MADE TO:

ETrs CO-ORDINATION BOARD ACCOUNT NO: 01136030582102

CO-OPERATIVE BANK

CO-OP HOUSE BRANCH

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ETrs Co-ordination Board Account No: 01136030582102 Co-operative Bank House, Co-operative House Branch.

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All positions should be advertised for in the at least one National circulation Daily Newspaper in Kenya prior to the recruitment process.

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Yes, all volunteers require a work permit. However, they are required to provide proof of how they will sustain themselves in Kenya without